ComputerEase Field 4.0

Introducing Dela in ComputerEase Field

Dela is a Deltek digital assistant powered by OpenAI. It enhances the user experience in ComputerEase Field through text chat or voice commands.

Dela defaults to Voice Chat mode. You can switch to Text Chat mode and enter your questions or requests in the input field. If Dela does not understand a request, it prompts you for clarification or offers other assistance.

You can start a conversation with Dela to create time and expense entries and ask questions about various areas of ComputerEase Field. You can continue the conversation with follow-up questions and requests to gather information.

After each interaction, you can provide feedback by selecting the Thumbs Up or Thumbs Down icon. Your feedback helps improve Dela’s responses.

Currently, Dela only understands and responds in English. In a future release, we expect to have a Spanish version of Dela.

To enable Dela, select Settings and toggle the Enable Dela Assistant option. To change Dela’s voice, select an option from the Dela Voice dropdown list.

To use Dela, click the Dela icon at the top of the application. The icon is available on all screens except those used to change settings or enter and edit data. Dela is enabled by default but can be disabled on the Settings screen.

• Create time entries
• Duplicate time entries
• Inquire about time entries and relevant information
• Create expense entries
• Inquire about expense entries
• Inquire about field logs

Extended Timeout for Non-Biometric Users

Session handling for users who do not have biometric authentication enabled has been improved. The timeout period for both device and web UI sessions has been extended through the use of refresh tokens, reducing the need for frequent logins and improving overall user experience.

In addition, ComputerEase Field can now self-refresh even when GPS is not enabled during a call.

Absence Entry Feature

Absence entries can now be created in ComputerEase Field by users with permissions to absences. This feature allows you to create, edit, and view absence entries.

The Add Absence Entry screen can be accessed under the new Absence Entry tab in the Add Time Entry screen. It provides an interface for entering and managing absence details with the following fields:

• Dates
• Hours
• Employees
• Absence Code
• Description
• Comments

To view or edit an absence entry, select one from the Time screen. You can only edit an absence entry with a Pending status.

To sign an absence entry, select one under the new Absence Entries tab in the Sign screen. You can also view the total of all absences for the selected pay period on this screen.

Absence entries created from ComputerEase can also be viewed. Note that absence entries that were created from ComputerEase and that were already processed are read-only. However, processed absence entries can be duplicated and edited after.

Auto Create Entries Option

The Auto Create Entries option enables the application to automatically create time entries based on geolocation activity. This automates time collection, allowing users to focus on tasks rather than manual entry. This option is available only in the mobile app.

When Auto Create Entries is enabled, the mobile app automatically creates time entries from completed location activities when the ComputerEase Field mobile app opens. The app populates the date, time, hours, and job fields with default values. If multiple jobs overlap, the job field remains blank. Required jobs can be added before sign-off. Each automatically created time entry includes the following description: Created based on location activity.

The mobile app also creates a travel time entry when a user's location activity shows they left one job and arrived at another on the same day. This occurs only if the Work Location field is visible and Travel is available. If these conditions are not met, travel entries are not created.

The travel time entry uses the arriving job as the charge job, populates the date and either elapsed hours or departure/arrival times from the activity, and defaults all other values as if entered manually. If multiple jobs overlap, the first job in the list is selected and can be changed. Each travel time entry includes the following description: Created by location activity between job X to job X. Distance traveled: X miles.

Overnight travel that crosses dates is not supported.

To enable this option, select Settings and toggle the Auto Create Entries option. This is disabled by default. If Geolocation Tracking is disabled, Auto Create Entries is also disabled and unavailable. To enable Auto Create Entries, you must first enable Geolocation Tracking.

Missing Information Status Badge

Time entries that are created with missing required information are now marked with the Missing Information status badge. This allows you to quickly view time entries that need to be updated and to ensure that the time entries you are signing have all the required information.

Time entries with the Missing Information status badge are sorted by date in descending order by default. Once these have been updated with all the required information, the Missing Information status badge is removed and they are transferred into the correct date sections.

Time Entry Changes Now Displayed in a Notice

If there are any changes made to a time entry during payroll processing, these changes are displayed in a notice at the top of the View Time Entry screen showing the original start date/time or hours. The signed and approved times are indicated in this notice.