Skip to main content
Deltek logo
Deltek Help Center

Time Entry Approvals Print Bundle

Use this print-friendly bundle page to print or save the selected ComputerEase Field topic and all nested subtopics as PDF.

Open Live TopicSelected Topic: Time Entry Approvals
Included Topics

Time Entry Approvals

Open live topic

When an approval team is assigned to a job in ComputerEase and you are a member of that approval team, you can approve or reject the time entries of other employees who charge time for that job with ComputerEase Field.

Depending on the state of a time entry, it can have the following statuses:

Status Description
Pending The time entry has yet to be signed or was rejected and has been edited and saved.
Signed The time entry is for a job with an assigned approval team in ComputerEase, has been signed, and is pending approval by an approval team member.
Approved The signed time entry was approved by a member of the job's approval team and charged to the job. If the job has no assigned approval team in ComputerEase, the time entry charging to that job is automatically approved.
Rejected The signed time entry was rejected by a member of the job's approval team. When an entry is rejected, it must be signed by the user again.
Retrieved The time entry was retrieved from ComputerEase Field to the Time Center in ComputerEase.
Processing The time entry was exported from the Time Center to Labor Distribution in ComputerEase.
Processed The time entry was posted to the payroll in ComputerEase.
Voided The time entry was voided in ComputerEase.
Note: You are unable to edit time entries with a status of Retrieved, Processing, Processed, or Voided in ComputerEase Field.

Related Topics:

Access the Approvals Screen
On the Approvals screen, you can view, edit, approve, and reject signed time entries of other employees.

Select a Time Range
Select a time range to view the signed time entries between a start date and an end date. By default, ComputerEase Field shows the current week.

Approve or Reject a Signed Time Entry
You can only approve or reject a signed time entry of another employee. You cannot approve or reject your own time entries.

Parent Topic:

Time

Access the Approvals Screen

Open live topic

On the Approvals screen, you can view, edit, approve, and reject signed time entries of other employees.

Time entries pending for approval are summarized by the following:

  • Date for each period

  • Cost code

  • Pay type

  • Worker class

  • Start and end times

  • Total hours of an employee

To access the Approvals screen:

In the lower pane when you are on the Time screen, tap Approvals.

The default period displayed is the earliest period with time entries pending for approval. And then, the default starting day of the week is based on the payroll setting configured in ComputerEase.

Note: Approvals is only displayed on the lower pane when you are on the Time screen and was assigned as an approval team member for a job.

When you have time entries pending for approval, the number of time entries for approval will be displayed on top of the Approvals button.

Related Topics:

Access the By Job Tab
On the By Job tab, you can view the signed time entries for approval sorted by job.

Access the By Employee Tab
On the By Employee tab, you can view the signed time entries for approval sorted by employee.

Parent Topic:

Time Entry Approvals

Access the By Job Tab

Open live topic

On the By Job tab, you can view the signed time entries for approval sorted by job.

To access the By Job tab:

  1. On the Approvals screen, tap By Job.

    By default, you are on the By Job tab when you access the Approvals screen.

  2. For large screens, toggle the View All Hours/View Pending Approval button to change the view. If View All Hours is toggled, all hours for any status except rejected can be viewed for an employee.

  3. For the mobile application and smaller screens, tap the View Options button to change the view. This enables you to change the card display by Employee Name and Employee Code.

Parent Topic:

Access the Approvals Screen

Access the By Employee Tab

Open live topic

On the By Employee tab, you can view the signed time entries for approval sorted by employee.

To access the By Employee tab:

  1. On the Approvals screen, select By Employee.

  2. To change the view, toggle between the View All Hours and View Pending Approval views.

    All cells that have hours changed are displayed in bold if View All Hours is toggled.

Parent Topic:

Access the Approvals Screen

Select a Time Range

Open live topic

Select a time range to view the signed time entries between a start date and an end date. By default, ComputerEase Field shows the current week.

To select a time range:

  1. Tap .

  2. On the Select Range screen, select or enter a start date and an end date.

  3. Tap Save.

  4. Tap the navigational buttons to switch to a different time range using the same amount of days between the start date and end date.

Parent Topic:

Time Entry Approvals

Approve or Reject a Signed Time Entry

Open live topic

You can only approve or reject a signed time entry of another employee. You cannot approve or reject your own time entries.

When a signed time entry is approved, you can only view the approved time entry afterwards. When a signed time entry is rejected, the user of that time entry can edit and re-sign their time entry to have it pending for approval again.

To approve or reject a signed time entry:

  1. Do one of the following:

    • Tap By Job and then, tap a job option. This displays the jobs with an assigned approval team, the employees who charged to that job with their time entry, and the employees' pay period information based on the selected time range.

    • Tap By Employee and then, tap an employee option. This displays the employees and their pay period information based on the selected time range.

  2. Optional: To reload signed time entries for approval, tap .

  3. Do one of the following:

    • On the By Job tab, tap a job option. This displays the time entries grouped by phases. To display the time entries grouped by categories, tap a phase. To display the time entries grouped by employees, tap a category. Depending on your job structure, you can either view phases only, categories only, or both, with employees at the lowest level of the job structure.

      Note: On the phase or category screen, tap View All Hours to display time entries that were approved and are pending approval. To only display time entries that are pending approval, tap View Pending Approval.

    • On the By Employee tab, tap an employee option. This displays the signed time entries grouped by period and its total time. You can switch between employees by using the navigational buttons.

  4. For jobs, tap the checkbox of a phase or category. For employees, tap the checkbox of a signed time entry.

    Alternatively, tap Select All to select all options.

    Note: Time entries that are not pending approval are greyed out and cannot be selected.

  5. Optional: To display the time entry's information, tap the three-dot menu of the time entry. And then, tap View. To edit a signed time entry, tap it and edit the information as needed. This requires the time entry to be signed again by the user.

  6. Do one of the following:

    • Tap Approve and then, on the Submit for Approval dialog box, tap Submit.

    • Tap Reject and then, on the Submit dialog box, tap Reject. On the Edit Rejection reason dialog box, enter the required information and then, tap Submit.

      Note: This displays View Rejected on the Time screen of the user whose time entry was rejected.

Parent Topic:

Time Entry Approvals