Time Print Bundle

Time

Open live topic

Use time in ComputerEase Field to create, view, and submit time and absence entries for employees with job and equipment information.

You can also use ComputerEase Field to sign time or approve time of other employees.

Time entries that are created with missing required information are marked with the Missing Information status badge. This allows you to quickly view time entries that need to be updated and to ensure that the time entries you are signing have all the required information.

Time entries with the Missing Information status badge are sorted by date in descending order by default. Once these have been updated with all the required information, the Missing Information status badge is removed and they are transferred into the correct date sections.

Related Topics:

Access the Time Screen
You can manage your time entries on the Time screen.

Select a Time Range
Select a time range to view the created time entries between a start date and an end date. By default, ComputerEase Field displays the current week.

View the Total Hours of Time Entries by Day
You can view the total hours of the time entries by day.

Sorting Time Entries
You can change the sort of time and absence entries between ascending and descending order.

Add a Time Entry
You can add a time entry and specify information as needed.

Add an Absence Entry
Use this procedure to add an absence entry for one or more employees.

Cancel Adding a Time Entry
You can cancel adding a time or absence entry before it is created.

Edit a Time Entry
You can edit a pending or rejected time or absence entry, if needed. Entries that were created from ComputerEase and that were already processed are read-only. However, processed entries can be duplicated and edited after.

View a Time Entry
Use this procedure to view a time or absence entry.

Duplicate a Time Entry
If there are pending or rejected time and absence entries with little differences in information, those entries can be duplicated and edited as needed.

Delete a Time Entry
Unwanted time and absence entries that have been created, saved, or rejected can be deleted.

Sign Time Entries in a Pay Period
You can sign and certify your completed time entries at any time and as many times as needed within a pay period.

Time Entry Approvals
When an approval team is assigned to a job in ComputerEase and you are a member of that approval team, you can approve or reject the time entries of other employees who charge time for that job with ComputerEase Field.

View Rejected Time Entries
On the Time screen, you can filter rejected time and absence entries when applicable.

Further Information and Functions in the Browser Interface
On the Approvals screen using the browser interface of ComputerEase Field, you have access to further information and functions for a time entry.

Access the Time Screen

Open live topic

You can manage your time entries on the Time screen.

To access the Time screen:

On the lower pane, tap Menu, and then tap Time.

This displays Time and Sign in the lower pane.

Related Topics:

Access the My Time tab
On the My Time tab, you can view and manage your time entries.

Access the My Employees Tab
On the My Employees tab, you can view and manage the time entries of other employees.

Badges
After a time entry is added, approved, or rejected, a time entry will have a badge displayed beside its total hours on the Time screen.

Parent Topic:

Time

Access the My Time tab

Open live topic

On the My Time tab, you can view and manage your time entries.

To access the My Time tab:

Tap My Time.

Parent Topic:

Access the Time Screen

Access the My Employees Tab

Open live topic

On the My Employees tab, you can view and manage the time entries of other employees.

To access the My Employees tab:

1. Tap My Employees.

2. You may enter a filter in the Search Employees field. This field performs a real-time filter of the My Employees list based on the first name, last name, or employee code entered in the field. The search filters entered persist even if you move to different sections of the application.

Parent Topic:

Access the Time Screen

Badges

Open live topic

After a time entry is added, approved, or rejected, a time entry will have a badge displayed beside its total hours on the Time screen.

The following table contains the badges of a time entry:

Badge	Description
	The arrival or departure time of your time entry does not match your geofence arrival or departure time by the number of minutes configured in ComputerEase.
	The time entry was approved.
	The time entry was rejected.

Parent Topic:

Access the Time Screen

Select a Time Range

Open live topic

Select a time range to view the created time entries between a start date and an end date. By default, ComputerEase Field displays the current week.

To select a time range:

1. Tap .

2. On the Select Range screen, select or enter a start date and an end date.

3. Tap Save.

4. Tap the navigational buttons to switch to a different time range using the same amount of days between the start date and end date.

Parent Topic:

Time

View the Total Hours of Time Entries by Day

Open live topic

You can view the total hours of the time entries by day.

To view the total hours of time entries per day:

1. Tap View Totals by Day.

   This displays the total hours for each day in the date range.

2. For additional information, take the following actions:

   • Tap the navigational buttons o switch between date ranges.

   • Tap the dates to change the view to weekdays.

   • Swipe the totals to the left or right to view the totals that are not visible.

   • Tap Totals by Day to hide the totals.

Parent Topic:

Time

Sorting Time Entries

Open live topic

You can change the sort of time and absence entries between ascending and descending order.

By default, time entries are sorted descending with the latest entry at the top.

Related Topics:

Sort Your Time Entries
Sort your time entries on the My Time tab.

Sort or Filter Time Entries of Other Employees
Sort time entries of other employees on the My Employee tab.

Parent Topic:

Time

Sort Your Time Entries

Open live topic

Sort your time entries on the My Time tab.

To sort your time entries on the My Time tab:

1. Tap .

2. Tap Date Ascending or Date Descending.

Parent Topic:

Sorting Time Entries

Sort or Filter Time Entries of Other Employees

Open live topic

Sort time entries of other employees on the My Employee tab.

To sort time entries of other employees on the My Employee tab:

1. Tap .

2. Tap one of the following options:

   • First Name Ascending

   • First Name Descending

   • Last Name Ascending

   • Last Name Descending

   • Code Ascending

   • Code Descending

   • Show Only My Entries

   • Hide Employees Without Time

Parent Topic:

Sorting Time Entries

Add a Time Entry

Open live topic

You can add a time entry and specify information as needed.

To add a time entry:

1. On the My Time tab or My Employees tab, tap .

2. Tap one of the following options:

   • Tap Start Timer to use the timer.

     Note: To stop the timer, tap and then, on the Confirm Stop Timer dialog box, tap Stop.

   • Tap Add Time Entry to add time without the timer.

3. On the Start Timer screen or Add Time Entry screen, complete the following required information where applicable:

   1. In the Date field, use the calendar to select a date.

      Note: If you are using the timer, the date and time related fields are automatically filled when you start and stop the timer. If the start and stop times are unavailable, you only need to enter the date and hours worked.

   2. In the Pay Type field, select the option from the drop-down list.

   3. In the Hours field, enter the number of hours you worked. This field is displayed only if the selected pay type is not Other or Nontax.

   4. In the Amount field, enter the amount that corresponds to the selected pay type. This field is displayed only if the selected pay type is Other or Nontax.

   5. In the Select Employees field, use the Select Employees dialog box to select an employee.

      Note: Depending on your settings, the Select Employees field may not be available for edit and your employee in the Select Employees field is automatically selected.

   6. In the Job field, tap an option.

4. Optional: Enter information or tap an option for the following fields:

   Field	Description
   Worker Class
   Work Location
   Description
   Job	Completing the Job field displays the Phase field and Category field. If the job option selected has a Phase or Category configured by default in ComputerEase, the Phase field and Category field are automatically filled. In addition, any job that is not assigned a selectable phase and category is not displayed, except for T&M jobs which will always be displayed.
   Phase	Any phase that is not assigned a selectable category is not displayed.
   Category
   Equipment	Completing the Equipment field displays the Equipment Code field, Equipment Hours field, and Equipment Description field. Depending on your company admin settings, you may not have equipment available. In addition, any equipment that is not assigned a selectable equipment code is not displayed.
   Equipment Code
   Equipment Hours
   Equipment Description
   Cost Type	Displayed if the selected pay type is Other or Nontax and if a job is selected.
   Department
   Units

5. Tap Create to display the time entry on the Time screen.

Related Topics:

Use GPS Tracking to Add a Time Entry
You can also add a time entry using the GPS tracking of your mobile device.

Parent Topic:

Time

Use GPS Tracking to Add a Time Entry

Open live topic

You can also add a time entry using the GPS tracking of your mobile device.

To add a time entry with GPS tracking:

1. Arrive at a job location with your mobile device.

   When entering the geofence, a notification is displayed on your lock screen containing your arrival time.

   Note: When you decide to enter a manual time entry instead of using the notification you received after entering a geofence, the geolocation information of that job is still attached to the time entry.

2. Depart from a job location with your mobile device.

   When leaving the geofence, a notification is displayed on your lock screen containing your departure time and total hours in the job location. A prompt is also included in the notification asking if you want to create a time entry.

   Note: You can interact with the notifications at a later time to add entries. When you do, it will add the entry as if you interacted with the notifications when it happened.

3. On your lock screen, open the notification.

4. On the Add Time Entry screen, proceed with completing the information for your time entry as needed.

   If you have multiple jobs to your user profile, tap an option on the Please select the job you are working on: dialog box.

   Note: The Date field and Hours field are filled automatically. If your user profile is connected to a single job, the Job field is also filled automatically.

5. Tap Create to display the time entry on the Time screen.

Parent Topic:

Add a Time Entry

Add an Absence Entry

Open live topic

Use this procedure to add an absence entry for one or more employees.

To add an absence entry:

1. On the My Time tab or My Employees tab, tap .

2. Tap Add Time Entry.

3. Tap the Absence Entry tab.

4. On the Add Absence Entry screen, enter the following information:

   Field	Description
   Date	Select the date of the absence entry. You may select a date range, if needed. This field is required
   Hours	Enter the total number of hours for the absence entry. This field is required
   Employees	Select the employee for the absence entry. You can select multiple employees. This field is required.
   Absence Code	Select the code for the absence entry. This field is required.
   Description	Enter a description for the absence entry. This field is required.
   Comments	Enter any comments for the absence entry. This field has a maximum of 999 characters.

5. Tap Create.

Parent Topic:

Time

Cancel Adding a Time Entry

Open live topic

You can cancel adding a time or absence entry before it is created.

To cancel adding a time entry:

1. On the Start Timer screen or Add Time/Absence Entry screen, tap .

2. On the Cancel Entry dialog box, tap Yes.

Parent Topic:

Time

Edit a Time Entry

Open live topic

You can edit a pending or rejected time or absence entry, if needed. Entries that were created from ComputerEase and that were already processed are read-only. However, processed entries can be duplicated and edited after.

To edit a time entry:

1. Tap a time entry.

Alternatively, tap in the time entry section, and then tap Edit. If this option is not available, the time entry can no longer be edited.

2. On the Edit Time/Absence Entry screen, edit the information as needed.

3. Tap Save.

   If a rejected entry is edited and saved, it is set to pending and is no longer displayed on the rejected entries listing.

Parent Topic:

Time

View a Time Entry

Open live topic

Use this procedure to view a time or absence entry.

To view a time entry:

1. Tap a time entry.

   Alternatively, tap the ellipsis menu in the time entry section, and then tap View. If this option is not available, tap Edit to view and edit the time entry, if needed.

2. On the View Time/Absence Entry screen, review the information.

   Note: If changes were made to a time entry during payroll processing, a notice displays at the top of the screen. This notice shows the original start date, time, or hours, and indicates the signed and approved times.

Parent Topic:

Time

Duplicate a Time Entry

Open live topic

If there are pending or rejected time and absence entries with little differences in information, those entries can be duplicated and edited as needed.

To duplicate a time entry:

1. In the time entry section, tap .

2. Tap Duplicate.

3. On the Edit Time/Absence Entry screen, edit the information as needed.

4. Tap Save.

Parent Topic:

Time

Delete a Time Entry

Open live topic

Unwanted time and absence entries that have been created, saved, or rejected can be deleted.

To delete a time entry:

1. In the time entry section, tap .

   Alternatively, swipe a time entry to the left.

2. Tap Delete.

Parent Topic:

Time

Sign Time Entries in a Pay Period

Open live topic

You can sign and certify your completed time entries at any time and as many times as needed within a pay period.

The entries are grouped automatically based on your configured pay period. If configured by your ComputerEase administrator, you can also sign time entries of other employees.

To sign time entries in a pay period:

1. Take one of the following actions:

   • On the My Time tab, tap Sign in the lower pane.

   • If applicable, on the My Employees tab, tap a time entry, and then tap Sign in the lower pane

2. On the Signature Certification screen, review the summary of unsigned time.

   Alternatively, if there is no time to be signed in the current period, tap the navigational buttons to select an unsigned pay period and then review the summary of unsigned time on the Signature Certification screen.

3. Tap Sign Here and draw your signature.

4. Tap Save.

5. Optional: To view additional information, tap the Day, Job, or Employee tabs and then, tap the value under the Reg column to edit, duplicate, or delete time entries on the Time screen.

6. Tap Submit Signature.

   Note: If there are entries in the period that need to be signed but are incomplete, a message displays listing the entries that need correction. Tap OK and complete the entries to finish signing.

Parent Topic:

Time

Time Entry Approvals

Open live topic

When an approval team is assigned to a job in ComputerEase and you are a member of that approval team, you can approve or reject the time entries of other employees who charge time for that job with ComputerEase Field.

Depending on the state of a time entry, it can have the following statuses:

Related Topics:

Access the Approvals Screen
On the Approvals screen, you can view, edit, approve, and reject signed time entries of other employees.

Select a Time Range
Select a time range to view the signed time entries between a start date and an end date. By default, ComputerEase Field shows the current week.

Approve or Reject a Signed Time Entry
You can only approve or reject a signed time entry of another employee. You cannot approve or reject your own time entries.

Parent Topic:

Time

Access the Approvals Screen

Open live topic

On the Approvals screen, you can view, edit, approve, and reject signed time entries of other employees.

Time entries pending for approval are summarized by the following:

• Date for each period

• Cost code

• Pay type

• Worker class

• Start and end times

• Total hours of an employee

To access the Approvals screen:

In the lower pane when you are on the Time screen, tap Approvals.

The default period displayed is the earliest period with time entries pending for approval. And then, the default starting day of the week is based on the payroll setting configured in ComputerEase.

When you have time entries pending for approval, the number of time entries for approval will be displayed on top of the Approvals button.

Related Topics:

Access the By Job Tab
On the By Job tab, you can view the signed time entries for approval sorted by job.

Access the By Employee Tab
On the By Employee tab, you can view the signed time entries for approval sorted by employee.

Parent Topic:

Time Entry Approvals

Access the By Job Tab

Open live topic

On the By Job tab, you can view the signed time entries for approval sorted by job.

To access the By Job tab:

1. On the Approvals screen, tap By Job.

   By default, you are on the By Job tab when you access the Approvals screen.

2. For large screens, toggle the View All Hours/View Pending Approval button to change the view. If View All Hours is toggled, all hours for any status except rejected can be viewed for an employee.

3. For the mobile application and smaller screens, tap the View Options button to change the view. This enables you to change the card display by Employee Name and Employee Code.

Parent Topic:

Access the Approvals Screen

Access the By Employee Tab

Open live topic

On the By Employee tab, you can view the signed time entries for approval sorted by employee.

To access the By Employee tab:

1. On the Approvals screen, select By Employee.

2. To change the view, toggle between the View All Hours and View Pending Approval views.

   All cells that have hours changed are displayed in bold if View All Hours is toggled.

Parent Topic:

Access the Approvals Screen

Select a Time Range

Open live topic

Select a time range to view the signed time entries between a start date and an end date. By default, ComputerEase Field shows the current week.

To select a time range:

1. Tap .

2. On the Select Range screen, select or enter a start date and an end date.

3. Tap Save.

4. Tap the navigational buttons to switch to a different time range using the same amount of days between the start date and end date.

Parent Topic:

Time Entry Approvals

Approve or Reject a Signed Time Entry

Open live topic

You can only approve or reject a signed time entry of another employee. You cannot approve or reject your own time entries.

When a signed time entry is approved, you can only view the approved time entry afterwards. When a signed time entry is rejected, the user of that time entry can edit and re-sign their time entry to have it pending for approval again.

To approve or reject a signed time entry:

1. Do one of the following:

   • Tap By Job and then, tap a job option. This displays the jobs with an assigned approval team, the employees who charged to that job with their time entry, and the employees' pay period information based on the selected time range.

   • Tap By Employee and then, tap an employee option. This displays the employees and their pay period information based on the selected time range.

2. Optional: To reload signed time entries for approval, tap .

3. Do one of the following:

   • On the By Job tab, tap a job option. This displays the time entries grouped by phases. To display the time entries grouped by categories, tap a phase. To display the time entries grouped by employees, tap a category. Depending on your job structure, you can either view phases only, categories only, or both, with employees at the lowest level of the job structure.

     Note: On the phase or category screen, tap View All Hours to display time entries that were approved and are pending approval. To only display time entries that are pending approval, tap View Pending Approval.

   • On the By Employee tab, tap an employee option. This displays the signed time entries grouped by period and its total time. You can switch between employees by using the navigational buttons.

4. For jobs, tap the checkbox of a phase or category. For employees, tap the checkbox of a signed time entry.

   Alternatively, tap Select All to select all options.

   Note: Time entries that are not pending approval are greyed out and cannot be selected.

5. Optional: To display the time entry's information, tap the three-dot menu of the time entry. And then, tap View. To edit a signed time entry, tap it and edit the information as needed. This requires the time entry to be signed again by the user.

6. Do one of the following:

   • Tap Approve and then, on the Submit for Approval dialog box, tap Submit.

   • Tap Reject and then, on the Submit dialog box, tap Reject. On the Edit Rejection reason dialog box, enter the required information and then, tap Submit.

     Note: This displays View Rejected on the Time screen of the user whose time entry was rejected.

Parent Topic:

Time Entry Approvals

View Rejected Time Entries

Open live topic

On the Time screen, you can filter rejected time and absence entries when applicable.

To view rejected time entries:

Tap View Rejected.

If preferred, you can then edit and re-sign your rejected time entries to have them pending for approval again. When you tap View Rejected, this also displays View All Entries. Tap View All Entries to go back to viewing all entries regardless of status.

Parent Topic:

Time

Further Information and Functions in the Browser Interface

Open live topic

On the Approvals screen using the browser interface of ComputerEase Field, you have access to further information and functions for a time entry.

Unlike in the ComputerEase Field mobile application, you can drill down to view, approve, or reject a time entry on the By Job tab and By Employee tab without moving to a different screen. When you click a job item or employee item, this expands the list of time entries for that item.

In that expanded job item or employee item, you can view the following information per time entry:

• Employee ID

• Name

• Regular hours

• Overtime hours

• Double hours

• Holiday hours

• Sick hours

• Vacation hours

And when you click on a time entry, this expands the time entry to display the subtotals of the hours per date in the selected pay period. This also displays the following buttons for selection in the expanded time entry:

• View Entries

• Approve

• Reject

Parent Topic:

Time